February 20, 2018 City Council Meeting

Agenda: Available Online Here
Video: Available Online Here

The following are the meeting minutes furnished by the City of Auburn, City Clerk.  They are being utilized as a means to catch up and fill in missed Council Meetings.


Roll Call
City Councilmembers present: Deputy Mayor Bob Baggett, Larry Brown, Claude DaCorsi, John Holman, Bill Peloza, Yolanda Trout-Manuel, and Largo Wales.

Mayor Nancy Backus was in attendance, and the following department directors and staff members were present: City Attorney Daniel B. Heid, Parks, Arts and Recreation Director Daryl Faber, Finance Director Shelley Coleman, Police Commander Dan O’Neil, Assistant Director of Engineering Services/City Engineer Ingrid Gaub, Planner Alexandria Teague, Assistant Director of Community Development Services Jeff Tate, Director of Administration Dana Hinman, and Deputy City Clerk Shawn Campbell

There were no announcements, proclamations or presentations.
A. Board and Commission Reappointments
Transportation Advisory Board

City Council to confirm the following reappointment to the Transportation Advisory Board for a three year term expiring December 31, 2020:

Pamela Gunderson

Civil Service Commission

City Council to confirm the following reappointment to the Civil Service Commission for a six year term to expire December 31, 2022:

Heidi Harris

Deputy Mayor Baggett moved and Councilmember Holman seconded to confirm the appointment to the Transportation Advisory Board.


Councilmember Holman moved and Councilmember Trout-Manual seconded to confirm the appointment to the Civil Service Commission.


There was no change to the agenda.

A. Public Hearings
1. Public Hearing for Franchise Agreement No. 12-41 (Gaub)
City Council to conduct a public hearing to receive public comments and suggestions with regard to the proposed Franchise Agreement No. 12-41
Mayor Backus opened the public hearing at 7:03 p.m.

Virginia Haugen, 2503 R ST SE, Auburn

Ms. Haugen asked Councilmembers to fully read the contract and see how it will affect the community monetarily.

With no further public comments, the Mayor closed the public hearing at 7:04 p.m.

B. Audience Participation
This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided.
Amanda Tracy, 2025 Ginkgo Street SE, Auburn: Ms. Tracy spoke to Council about ways to promote renewable energy in Auburn.

Arin Wells, 3611 I Street NE, Auburn: Mr. Wells is a resident of the River Mobile Home Park. He explained that each mobile home is an individual resident’s. The City has announced that because they have a master water meter the mobile home park will have to pay commercial rates. He stated this is wrong because they are a residential area.

Nancy Colson, 1214 O Street NE, Auburn: Ms. Colson requested Council approve the resolution for art work. The proposed piece is a large scale piece of art that is eye catching and iconic.

Wayne Osborn, 1806 4th Place NE, Auburn: Mr. Osborn requested Council approve Resolution No. 5345 for public art.

Virginia Haugen, 2503 R Street SE, Auburn: Ms. Haugen stated she and her family had fun at the Chamber of Commerce Healthy Expo event at Les Gove Park. She stated she is upset by people who are being charged commercial rates for water at the mobile home parks and the cost of the Mayor’s travel. She requested Councilmember stop squabbling at Council meetings.

Bob Zimmerman, 33029 16th Place South, Auburn: Mr. Zimmerman attended a training session for CERT volunteers. He requested the rules of the building codes be enforced not just the code. He stated he spoke with an inspector from Seattle that said without footings a wall will fall down in an earthquake.

C. Correspondence
There was no correspondence for Council review.

Council Ad Hoc Committee Chairs may report on the status of their ad hoc Council Committees’ progress on assigned tasks and may give their recommendation to the City Council, if any.
Councilmember Holman, Chair of the Finance ad hoc committee that reviews claims and payroll vouchers, reported he and Councilmember Brown reviewed the payroll vouchers and electronic deposits in the approximate amount of $2.1 million and claims vouchers and wire transfers in the amount of approximately $4.2 million for the periods February 1, 2018 to February 14, 2018 and dated February 20, 2018, respectively. The ad hoc committee recommends approval of the claims and payroll vouchers as described on the Consent Agenda.

Councilmember DaCorsi, chair of the Road Projects ad hoc committee reported the ad hoc committee has not met at this time.

All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed.
A. Minutes of the February 5, 2018 Regular Council Meeting
B. Claims Vouchers (Coleman)
Voucher Numbers 447607 through 447801 in the amount of $3,867,330.10 and one wire transfer in the amount of $404,640.95 and dated February 20, 2018.
C. Payroll Vouchers (Coleman)
Check numbers 537769 through 537792 in the amount of $221,260.67, electronic deposit transmissions in the amount of $1,929,057.83 for a grand total of $2,150,318.50 for the period covering February 1, 2018 to February 14, 2018
D. Legislative Services Contracts with W2A and Thompson Consulting Group (Hinman)
(see below this item was moved to Unfinished Business.)
E. Public Works Project No. CP1507 (Gaub)
City Council approve Final Pay Estimate No. 7 to Contract No. 17-02 in the amount of $48,445.92 and accept construction of Project No. CP1507, Auburn Way North Preservation.

F. Public Works Project No. CP1605 (Faber)
City Council to award of Contract No. 18-04, to the lowest responsible bidder for Project No. CP1605 – Les Gove Park Crescent Project

(see below this item was moved to Unfinished Business.)

Councilmember Baggett moved and Councilmember Holman seconded to approve the consent agenda.

Councilmember Peloza requested item “D” and “F” be pulled for further discussion.


A. Legislative Service Contrat with W2A and Thompon
City Attorney Heid recommended the Council discuss and vote on the two contracts separately.

Councilmember Holman moved and Councilmember Peloza seconded to approve the Washington 2 Advocates agreement.

Councilmember Holman stated the City has used Washington 2 Advocates for a very long time. They assist the City in Olympia and Washington DC.

Councilmember Peloza thanked Director Hinman for providing the additional data requested. He stated he still has a concern about how the advocacy groups help the City. Director Hinman explained the City has year round access to the advocacy group. The City uses Washington 2 year round. They assist in discussions with other jurisdictions along with the State and Federal legislators.

Director Hinman explained the Washington Advocates help in bringing funds to Auburn. They help staff make the right connections and schedule meetings with those that can assist the City best. They provided the City with support and assisted the City in keeping grant funds that were in danger.

Councilmember Peloza requested on the next report a small explanation of what the advocacy group did to help the City.

Councilmember Wales stated she has requested invoices for both Washington 2 Advocates and the Thompson Group for the last six years. She asked Director Coleman the contracted amount six years ago. Director Coleman stated the contract was for $15,000.00 a month. Councilmember Wales stated she is concerned that when the contract started it was for $15,000.00 a month with the City having a full time staff person and now there is not a staff person but the cost is $22,000.00 a month. She feels like they advocate for things that tangentially impact Auburn but not specifically. She questioned if the City should the narrow the scope of the contract.

Councilmember Holman stated there are a lot of issues that have a lot of impact on the residents of the City of Auburn he believes the City gets good value for the money spent on these contracts.

Councilmember Holman Called for the Question.


Deputy Mayor Baggett, Councilmembers Holman and Brown votes yes.

Councilmember Brown stated he would like a more specific action report provided by the consultants.

Councilmember Peloza stated when they City receives the monthly invoices the consultants could provide a list of actions for the month.

Councilmember Wales stated she is still concerned with the funds spent. It is important if the City is going to hire consultants to do work to help outside originations the City need to share the assistance provided with the Human Services Committee.

Councilmember Wales asked if a conflict of interest exists for the Mayor to have a fund raising event sponsored by these contractors. City Attorney Heid stated he would be hesitant to say there was a conflict of interest.


Councilmember Wales voted no.

Councilmember Peloza moved and Councilmember DaCorsi seconded to approve the Thompsons Group agreement.


Councilmember Wales voted no.

B. Public Works Poject No. CP1605
Councilmember Peloza moved and Councilmember Holman seconded to award the Contract for Public Works Project CP1605.

Councilmember Peloza requested an explanation for the additional funding. Director Faber stated the City received a grant from King County.

Councilmember Peloza asked if this project will have an effect on the scheduled opening of the Famers Market. Director Faber stated the project will not impact the opening.


There was no new business.

A. Ordinance No. 6677 (Tate)
An Ordinance of the City Council of the City of Auburn, Washington, amending Sections 18.02,070, 18.35.020, 18.35.030, 18.35.040, of the Auburn City Code and the City Zoning Map, creating a New Open Space Zoning District

Councilmember Holman moved and Councilmember Brown seconded to adopt Ordinance No. 6672.

Councilmember Trout-Manual asked if the Muckleshoot Indian Tribe is comfortable with the language. Planner Teague explained the City and the Muckleshoot Indian Tribe discussed the concern at a Planning Commission meeting. The issue was the zoning and land use on tribal land. The City explained that the zoning would be applied in the event that the land is no longer under tribal leadership.


B. Ordinance No. 6678 (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington, establishing the Local Sales and Use Tax rate for Local Revitalization Financing for 2018

Councilmember Holman moved and Deputy Mayor Baggett seconded to adopt Ordinance No. 6678.

Director Coleman stated this ordinance extends the sales tax credit the City receives.


A. Resolution No. 5340 (Gaub)
A Resolution of the City Council of the City of Auburn, Washington, setting a public hearing to consider the vacation of real property intended for right-of-way purposes located at 1412 3rd Street SE, within the City of Auburn, Washington

Councilmember Brown moved and Councilmember DaCorsi seconded to adopt Resolution No. 5340.


B. Resolution No. 5345 (Faber)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to negotiate and execute a contract with Peter Reiquam to design, fabricate, and install a public art piece into the design of Les Gove Park in conformity with the iconic Public Artwork for Les Gove Park art process

Deputy Mayor Baggett moved and Councilmember Holman seconded to adopt Resolution No. 5345

Councilmember Peloza asked about the source of the funds. Director Faber stated the funds are REET funds that have not been used in anticipation of this project.

Councilmember Wales stated she is excited to see the City do something big. She is disappointed that the Art Commission and a small sub group made the decision. She would have preferred the selection be put to a City wide vote.

Councilmember Trout-Manuel stated she has a concern with the safety of the art piece.

Councilmember DaCorsi asked if the cost is comparable for the design. Director Faber state the City has not had a project at this level in the past. The City has not done a project in the last three years in anticipation for this large project.

Councilmember DaCorsi stated the City needs to look at the funds designated to art in a future budget.


Councilmembers DaCorsi, Wales and Trout Manuel voted no.

C. Resolution No. 5347 (Faber)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute an agreement for relinquishment and quitclaim of easement rights, including a Use Agreement with King County for a portion of Brannan Park, all related to Brannan Park

Deputy Mayor Baggett moved and Councilmember Holman seconded to adopt Resolution No. 5347.


At this time the Mayor and City Council may report on significant items associated with their appointed positions on federal, state, regional and local organizations.
A. From the Council
Deputy Mayor Baggett reported he attended an Emergency Management Advisory Committee retreat.

Councilmember Peloza reported he participated in a conference call for the Safe Energy Leadership Alliance and attended the Metropolitan Solid Waste Advisory Committee meeting.

Councilmember Trout-Manuel reported she attended the Regional Water Quality Committee meeting, the Nexus House Valentines breakfast and the Sound City Association orientation.

Councilmember Wales stated she has no report but urged people to look at the example of the young people in our community.

Councilmember Holman reported he attended the Puget Sound Regional Council Growth Management Policy Board meeting and the Seattle King County Economic Development Council.

Councilmember Brown reported he attended the Choose Washington New Market Airplane (NMA) Council meeting.

Councilmember DaCorsi reported he attended the Regional Transit Committee meeting.

B. From the Mayor
Mayor Backus reported she attended Officer Don Dotson’s retirement, a meeting with King County Department of Elections regarding adding a second ballet box in Auburn and meetings in Washington DC for an award ceremony and two days of meeting with legislators discussing behavioral health and homelessness.

Mayor Backus invited everyone to the State of the City Address, Tuesday February 27th at the Auburn Avenue Theater.

There being no further business to come before the Council, the meeting adjourned at 8:48 p.m.

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